RECOFTC, an international organisation in Bangkok, hosted a conference for 300 participants at conference facilities outside their office. The conference was held for 4 days, on which keynote speakers presented during each of the two morning sessions each day of the conference.

A laptop was connected to the conference room’s audio system and also to the internet on a fixed IP address. Broadwave Audio server was configured to stream the live audio. A link was available on the conference website which, when opened in Windows media player or Real Player, connected to the live stream. Interested public, not present at the conference, could connect to the link and listen to conference keynote presentations live through a media player on their computer.

Each session was recorded and stored as an mp3 which will now be made available along with the conference proceedings on DVD.

During the meeting DV cameras were used to record a panel debate, held on the first morning of the conference. The video was edited and rendered in DVD quality also to be included on the conference DVD.

Case I

Using BroadCam video server it would have been possible to broadcast the desk debate live by connecting one of the cameras to a laptop running the software and broadcasting on a fixed IP address, firewall settings permitting. A link would have then been made available on the conference site for the interested public to stream the video through a media player on their computer. This would have been a bit rough, with no option to remove “messy clips”.

Case II

The audio and video files could be rendered to lower qualities and made available as ‘on demand’ streamed media resources hosted on the conference site.

Case III

Each day a conference newsletter was posted on the website. RSS feeds and podcasts could have been published for the newsletters and audio files, with RSS feed subscribers receiving daily updates automatically via their RSS reader.